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Admin-Accounts Associate

Deadline:	July 5, 2024 (Closed)
Position:	Admin-Accounts Associate
Duration:	3 months
Posted Date:	June 21, 2024
Number of Opening:	1

Admin-Accounts Associate

Open Learning Exchange (OLE) Nepal is a social non government organization dedicated to enhancing teaching-learning in schools through the integration of technology and to provide uniform access to quality educational materials across different geographic areas and socio-economic strata.

OLE Nepal develops and distributes free educational content, trains teachers to integrate technology in classrooms, implements technology interventions in rural schools, and helps build local capacity in technology and education.

The following is the job description for Admin-Accounts Associate that OLE Nepal is seeking for USAID Equity and Inclusion in Education Project in Karnali and Madhesh provinces. The job is based in Lalitpur with requirement of travel to the project sites.

Job Description:

Summary: The person is responsible for providing administrative, accounts and program support to the project of the organization.

Specific Responsibilities:

• Coordinate with the the program manager and team for scheduling meetings, appointments, and travel arrangements
• Handle document creation, formatting, filing, and retrieval, both in physical and digital formats for easy access and retrieval
• Maintain files, records, office consumable items
• Maintaining inventory records
• Procurement of office supplies, equipment & necessaries training materials
• Arrangement of logistics for the staffs, trainings & meetings
• Correspondence and typing (English/Nepali)
• Management of office space, furniture, equipments, utilities and reception desk tasks
• Support the preparation of reports, presentations, and documents for internal and external use
• Facilitate communication with external partners, vendors, and stakeholders as needed
• Liaising with technical team in supporting and troubleshooting basic technical issues
• Effectively manage tasks, priorities, and deadlines
• Undertaking additional office and program tasks as assigned by supervisors or management
• Recording transactions, preparation of vouchers, maintaining ledgers
• Preparation of monthly bank reconciliation
• Preparation and filing of TDS & E-tds
• Review and process accounting documents
• Collaborate with project team to ensure that accounting/financial records and reporting align with project objectives and compliance requirements
• Report to the Accounts and Administration Lead and/or Project Manager.

Requirements:

• Minimum Bachelor’s degree in Business Administration and Accounting with a focus on Administration and Accounts
• Minimum three years experience in an administrative and accounting role
• Proficiency with office software ,accounting software and tools (e.g., email, office package, scheduling software, document management systems)
• Strong communication skills in English and Nepali language
• In-depth knowledge of administrative & accounting record-keeping ,vouchering and filing practices
• Awareness of confidentiality and ability to prioritize workload.
• Willing to frequent travel to remote areas
• Ability to negotiate, work within a team and under pressure
• Ability to analyze figures and knowledge of accounting principles
• Police report would be required prior to joining

How to apply:

Apply by sending application and curriculum vitae to jobs@olenepal.org by Deadline July 5, 2024.